To: Gore District Council, FORMAL NOTICE & OFFICIAL INFORMATION REQUEST (Authority, Process, Funding, and Decision-Chain Disclosure)

 

To: Gore District Council

FORMAL NOTICE & OFFICIAL INFORMATION REQUEST
(Authority, Process, Funding, and Decision-Chain Disclosure)

This notice seeks to establish:
– Lawful authority
– Evidential foundation
– Decision-making chain
– Funding arrangements
– Management of interests
 

Subject: Official Information Request – Authority, Process, Funding & Decision-Chain Disclosure (Gore)

STATUTORY BASIS

This request is made under:
– Local Government Official Information and Meetings Act 1987 (for Council)
– Official Information Act 1982 (for Crown agencies)
– Local Government Act 2002 (governance duties and transparency)

INTERIM POSITION (CLARIFICATION PRIOR TO FURTHER ACTION)

Pending full disclosure, please confirm:

That no further steps, approvals, or implementation actions relating to the decisions in scope will be deferred until the requested information has been provided and can be assessed.

1. STATUTORY AUTHORITY (LAWFUL BASIS)

Please identify and provide:
– The specific statutory provisions relied upon
– Any delegations of authority
– Records identifying the decision-maker(s)
– Any Cabinet papers, ministerial directions, or policy instruments (Crown)

2. DUE DILIGENCE & EVIDENTIAL BASIS

Provide:
– Engineering and infrastructure capacity reports
– Environmental assessments
– Risk assessments
– Options analysis
– Independent expert reports

3. DUE PROCESS & COMPLIANCE

Provide records demonstrating compliance with:
– Resource Management Act 1991
– Local Government Act 2002

Including:
– Notices issued
– Consultation steps
– Decision timelines
– Council minutes and resolutions

4. DECISION-MAKING CHAIN

Provide:
– Internal reports and briefings
– Correspondence relied upon
– Identification of all influencing parties

5. FUNDING, FINANCIAL FLOWS & BENEFITS

Provide:
– Funding sources
– Funding agreements and contracts
– Payments to contractors, consultants, advisors
– Incentives or financial arrangements

6. CONTRACTS & THIRD-PARTY INVOLVEMENT

Provide:
– Procurement records
– Contracts
– Subcontracting details
– Third-party involvement

7. INTERESTS & CONFLICTS

Provide:
– Registers of declared interests
– Conflict disclosures
– Recusal records

8. ENGAGEMENT & CONSULTATION

Provide:
– Consultation agreements
– Terms of engagement
– Cultural Impact Assessments
– Records of how input was considered

9. LEGAL ADVICE (SCOPE DISCLOSURE)

Confirm:
– Whether legal advice was obtained
– Provider, scope, subject matter
– Dates obtained

10. IMPACT & COST ALLOCATION

Provide:
– Infrastructure impacts
– Financial impacts on community
– Distribution of costs and benefits

11. COMPLETENESS OF RECORDS

Confirm:
Whether all decisions were supported by documented evidence and recorded analysis.

RESPONSE REQUIREMENTS

If any part is refused:
– Specify statutory grounds
– Confirm if information exists but is withheld
– Provide partial disclosure where possible

POSITION

This notice seeks to establish:
– Lawful authority
– Evidential foundation
– Decision-making chain
– Funding arrangements
– Management of interests

Signed:
Tracy Lynch